Real Estate Project Management Co-op / Internship Job Description

We are looking for a motivated and detail-oriented Real Estate Project Management intern to support our team in managing real estate development and construction projects. In this role, you will work closely with our project managers and assist in various tasks related to project planning, budgeting, scheduling, and coordination. Potential projects range from small and large commercial tenant interior projects and capital projects for multifamily residential properties to ground-up development projects.

Responsibilities

Assist in preparing project budgets and schedules

Attend project meetings and take detailed notes

Assist in coordinating project activities, including procurement, contracting, and construction

Opportunity to interface daily with engineers, contractors, architects, and colleagues on a variety of construction projects

Review and track project documents and reports

Conduct research and analysis to support project decision-making

Review and interpret plans and specifications

Assist in preparing and submitting project reports and presentations

Provide day-to-day management of construction activities

Visit project sites daily during construction to ensure work in place is compliant with design documents and the progress aligns with presented schedules. Communicate with Northstar project managers with construction updates and provide field reports

Administer punch list and project close-out activities

Perform other duties as assigned by project teams

Qualifications

Background in civil engineering, architecture, facilities management, or construction management is preferred but not required

High degree of professionalism, handle multiple tasks in an organized manner, produce quality work and meet deadlines

Demonstrates good judgment and develops common sense solutions to problems

Willingness to learn construction systems, methods, and materials

Proficient in Microsoft Office Suite

Good oral and written communication and interpersonal skills

Prior internship experience is a plus

Terms

Spring 2024 (Jan to May/June). Please include desired start and end date in your application.

Hours Per Week

Up to 40

Method of work

In-person at the client’s field office and Northstar’s office

Location

Cambridge, Boston, and Greater Boston area

Senior Project Manager – Life Sciences – Pharmaceuticals – Biotech

We are seeking Senior Project Manager candidates with educational backgrounds in engineering, architecture, or construction management to provide Owner’s Project or Development Management services to our clients. Ideal candidates will have significant experience in laboratory design and construction. Candidates must have a minimum of 8+ years prior project management experience.

ABILITIES REQUIRED 

Work closely with client(s) to define project goals, objectives, and priorities

Develop strong trust and performance driven relationships with client(s) and project stakeholders

Report project status regularly to project team and client(s)

Drive team assembly process, including preparation of RFPs, bid alignment, analysis, and award recommendation to client(s) for design team consultants, contractors and all required suppliers

Negotiate and prepare all required contracts including all add services and change orders

Develop, manage, and update master project schedule incorporating all phases of the project and identifying key project milestones

Develop and manage master project budget including tracking budget reallocations, commitments, expenditures, and develop forecasts and cash flows regularly

Review project invoices to ensure invoice amount aligns with contract value and work completed to date and recommend approval or denial

Provide day-to-day management, technical direction, supervision, and coordination of all project activities

Chair and lead regularly scheduled project team and client only project meetings. Publish meeting minutes to document what was discussed and agreed to as well as actions required

Participate in the design process providing budget, schedule, and constructability input

Review and interpret plans and specifications

Identify and provide recommended actions for issue resolution

Ensure client’s internal stakeholders such as IT, AV, Security, Facilities, etc. are involved and vested in the project design and understand project schedule, expectations, and deliverables

Tour project sites during construction to ensure work in place is compliant with design documents and the progress is in alignment with agreed to schedule

Work with property management and/or facilities to coordinate project team access, fire alarm and sprinkler impairments, electrical service or HVAC system disruptions, etc.

Review project RFIs and submittals to ensure what is being submitted aligns with client’s expectations and budget as well as ensuring responses are being submitted within required timeframes

Coordinate all furniture, fixtures, and equipment (FF&E) as required

Tour project sites upon project completion and before turning space over to client(s) ensure project is complete and site conditions meet expectations. Administer punch list and project close-out activities, including acceptance and completion of project

Manage occupancy planning as required

Demonstrate high-level of leadership skills

Must work well in a fast-moving high expectation environment, including managing multiple projects in various phases and locations at any given time

REQUIRED SKILLS/QUALIFICATIONS

B.S. degree in engineering, architecture, real estate, or construction management preferred

8+ Years of directly related commercial real estate project management experience

Experience in the design and construction of laboratory environments

High degree of professionalism and strong work ethic with the ability to work autonomously, multi-task in an organized manner, produce quality work, and meet strict deadlines

Demonstrate good judgment and develop common sense solutions

Experience managing teams of design and construction professionals

Experience managing professional direct reports

Exceptional oral and written communication skills

Proficiency with Microsoft Word, Excel, Office, Project, and PowerPoint

Certifications, experience, and knowledge of sustainability initiatives such as LEED, WELL, Fitwel, or Passive House etc. is a plus

CGMP experience is a plus

We are looking for Project Coordinator candidates. Candidates must have a minimum of 0-1 years prior experience with backgrounds in civil engineering, architecture, or construction management. Potential projects range from small and large commercial tenant interiors projects and capital projects for multifamily residential properties to ground up development projects.

Abilities Required

Manage engineering consultants and architects as needed to complete projects.

Review and interpret plans and specifications.

Interface on regular basis with engineers, contractors, architects and colleagues on a variety of construction projects.

Assist in contractor procurement process and requests for proposals.

Prepare construction and consultant contracts.

Provide day-to-day management, supervision and coordination of construction activities

Review and track project invoices to ensure invoice amount aligns with adjusted contract value and work completed to date.

Review project RFIs and Submittals to ensure what is being submitted aligns with client’s expectations and budget as well as to ensure responses are being submitted within required timeframes.

Develop, manage and update project schedule incorporating all phases of the project cycle.

Evaluate contractor’s pay requests and change order requests.

When required, work with property management teams to coordinate project team access, fire alarm/sprinkler impairments, electrical service or HVAC systems disruptions, etc.

Manage multiple projects in various phases in various locations at any given time.

Tour project sites daily during construction to ensure work in place is compliant with design documents and the progress is in alignment with presented schedules.

Assist in development and management of detailed project budgets. This includes tracking budget reallocations, change orders, commitments, expenditures, forecasts and analysis on a regular basis.

Attend regularly scheduled project team and client only project meetings. Publish meeting minutes to document what was discussed/agreed to.

Administer punch list and project close-out activities, including acceptance and completion of project.

Communicate project status regularly to project team.

Required Skills/Qualifications

B.S. Degree in Engineering, Architecture, Real Estate or Construction Management preferred

High degree of professionalism with the ability to handle multiple tasks in an organized manner, produce quality work and meet strict deadlines

Demonstrates good judgment and develops common sense solutions to problems

Must work well in a fast-moving high expectation environment.

Exceptional oral and written communication skills

Knowledge of MS Word, Excel, Office, Project and PowerPoint

We are looking for Assistant Project Manager candidates with backgrounds in civil engineering, architecture, or construction management. Candidates must have a minimum of 2 years prior project management or construction administration experience for assistant project management positions. Potential projects range from small and large commercial tenant interiors projects and capital projects for multifamily residential properties to ground up development projects.

Abilities Required

Assist in the selection and hiring process of project design team members.

Participate in the design process providing budget, schedule and constructability input.

Engage, direct and manage engineering consultants and architects as needed to complete projects.

Review and interpret plans and specifications.

Manage relationships and interface on a daily basis with engineers, contractors, architects and colleagues on a variety of construction projects.

Prepare contractor requests for proposals, analyze/align bids and make award recommendation.

Negotiate and prepare construction and consultant contracts

Provide day-to-day management, technical direction, supervision and coordination of
construction activities

Review and track project invoices to ensure invoice amount aligns with adjusted contract value and work completed to date.

Review project RFIs and Submittals to ensure what is being submitted aligns with client’s expectations and budget as well as to ensure responses are being submitted within required timeframes.

Develop, manage and update project schedule incorporating all phases of the project cycle.

Evaluate and negotiate contractor’s pay requests and change order requests.

When required, work with property management teams to coordinate project team access, fire alarm/sprinkler impairments, electrical service or HVAC systems disruptions, etc.

Manage multiple projects in various phases in various locations at any given time.

Tour project sites daily during construction to ensure work in place is compliant with design documents and the progress is in alignment with presented schedules.

Create and manage detailed project budgets. This includes tracking budget reallocations, change orders, commitments, expenditures, forecasts and analysis on a regular basis.

Chair and lead regularly scheduled project team and client only project meetings. Publish meeting minutes to document what was discussed/agreed to.

Administer punch list and project close-out activities, including acceptance and completion of project.

Report project status regularly to project team and client.

Required Skills/Qualifications

B.S. Degree in Engineering, Architecture, Real Estate or Construction Management preferred

2+ years of directly related real estate project management experience managing commercial real estate projects for assistant project management positions

High degree of professionalism with the ability to work with little supervision, handle multiple tasks in an organized manner, produce quality work and meet strict deadlines

Demonstrates good judgment and develops common sense solutions to problems

Strong technical fluency with commercial construction systems, methods and materials Must work well in a fast moving high expectation environment

Experience managing teams of design and construction professionals

Exceptional oral and written communication skills

Knowledge of MS Word, Excel, Office, Project and PowerPoint. CAD would be preferred but not required

U.S. Green Building Council LEED certification designation a plus

We are looking for Project Manager candidates with backgrounds in civil engineering, architecture, or construction management. Candidates must have a minimum of 5 years prior project management experience for project management positions. Potential projects range from small and large commercial tenant interiors projects and capital projects for multifamily residential properties to ground up development projects.

Abilities required

Assist in the selection and hiring process of project design team members.

Participate in the design process providing budget, schedule and constructability input.

Engage, direct and manage engineering consultants and architects as needed to complete projects.

Review and interpret plans and specifications.

Manage relationships and interface on a daily basis with engineers, contractors, architects and colleagues on a variety of construction projects.

Prepare contractor requests for proposals, analyze/align bids and make award recommendation.

Negotiate and prepare construction and consultant contracts.

Provide day-to-day management, technical direction, supervision and coordination of construction activities.

Review and track project invoices to ensure invoice amount aligns with adjusted contract value and work completed to date.

Review project RFIs and Submittals to ensure what is being submitted aligns with client’s expectations and budget as well as to ensure responses are being submitted within required timeframes.

Develop, manage and update project schedule incorporating all phases of the project cycle

Evaluate and negotiate contractor’s pay requests and change order requests.

When required, work with property management teams to coordinate project team access, fire alarm/sprinkler impairments, electrical service or HVAC systems disruptions, etc

Manage multiple projects in various phases in various locations at any given time.

Tour project sites daily during construction to ensure work in place is compliant with design documents and the progress is in alignment with presented schedules.

Create and manage detailed project budgets. This includes tracking budget reallocations, change orders, commitments, expenditures, forecasts and analysis on a regular basis.

Chair and lead regularly scheduled project team and client only project meetings. Publish meeting minutes to document what was discussed/agreed to.

Administer punch list and project close-out activities, including acceptance and completion of project.

Report project status regularly to project team and client.

Required Skills/Qualifications

B.S. Degree in Engineering, Architecture, Real Estate or Construction Management preferred

5+ years of directly related real estate project management experience managing commercial real estate projects for project management positions.

High degree of professionalism with the ability to work with little supervision, handle multiple tasks in an organized manner, produce quality work and meet strict deadlines

Demonstrates good judgment and develops common sense solutions to problems

Strong technical fluency with commercial construction systems, methods and materials

Must work well in a fast moving high expectation environment

Experience managing teams of design and construction professionals

Exceptional oral and written communication skills

Knowledge of MS Word, Excel, Office, Project and PowerPoint.

U.S. Green Building Council LEED certification designation a plus

We are looking for Owners Project Manager candidates with educational backgrounds in engineering, architecture, or construction management. Candidates must have a minimum of 5 years prior project management experience. Ideal candidates will have significant experience in laboratory design and construction.

Abilities Required

Work closely with clients to define project goals, objectives and priorities. Develop strong trust and performance driven relationships with client and project stakeholders. Report project status regularly to project team and client.

Develop project budget, track project financials, and manage cash flow projections.

Manage detailed project budgets, including tracking budget reallocations, change orders, commitments, expenditures, forecasts and analysis on a regular basis.

Prepare and update cash flow analysis for larger projects.

Assist in team assembly including the selection and hiring process of project design team members.

Engage, direct and manage engineering consultants and architects as needed to complete projects. Review and interpret plans and specifications.

Participate in the design process providing budget, schedule and constructability input.

Negotiate and prepare construction and consultant contracts.

Provide day-to-day management, technical direction, supervision and coordination of construction activities.

Establish, track and manage project milestones along with develop, manage and update project schedule incorporating all phases of the project cycle.

Demonstrate high level leadership skills.

FF&E coordination.

Occupancy planning.

Must work well in a fast-moving high expectation environment including managing multiple projects in various phases in various locations at any given time.

Lead client and project team thru programming and design development phases.

Lead team procurement process including preparing RFP’s, aligning bid submissions, providing analysis and recommendation for client evaluation.

Chair and lead regularly scheduled project team and client only project meetings. Publish meeting minutes to document what was discussed/agreed to.

Identify and provide recommended action for issue resolution.

Work with property management teams to coordinate project team access, fire alarm/sprinkler impairments, electrical service or HVAC systems disruptions, etc.

Ensure client internal stakeholders such as IT, AV, security, distribution, etc. are involved/vested in the project design and understand project schedules including their deliverables.

Tour project sites during construction to ensure work in place is compliant with design documents and the progress is in alignment with presented schedules.

Tour project sites upon project completion and prior to turning space back over to client to ensure project is complete and site conditions meet expectations. Administer punch list and project close-out activities, including acceptance and completion of project.

Review and track project invoices to ensure invoice amount aligns with adjusted contract value and work completed to date. Evaluate and negotiate contractor’s pay requests and change order requests.

Review project RFIs and Submittals to ensure what is being submitted aligns with client’s expectations and budget as well as to ensure responses are being submitted within required timeframes.

Required Skills/Qualifications

B.S. Degree in Engineering, Architecture, Real Estate or Construction preferred 

5 years of directly related commercial real estate project management experience

Experience in the design and construction of laboratory environments. 

High degree of professionalism with the ability to work with little supervision, handle multiple tasks in an organized manner, produce quality work and meet strict deadlines 

Strong work ethic, high degree of professionalism with the ability to work with little supervision, handle multiple tasks in an organized manner, produce quality work and meet strict deadlines. 

Demonstrates good judgment and develops common sense solutions to problems. 

Experience managing teams of design and construction professionals. 

Experience managing professional direct reports. 

Exceptional oral and written communication skills. 

Knowledge of MS Word, Excel, Office, Project and PowerPoint. 

S. Green Building Council LEED certification designation a plus

cGMP experience a plus

We are looking for Senior Project Manager candidates with backgrounds in civil engineering, architecture, or construction management. Candidates must have a minimum of 8 years prior project management experience for project management positions. Potential projects range from small and large commercial tenant interiors projects and capital projects for multifamily residential properties to ground up development projects.

Abilities Required

Adept at all phases of the commercial real estate project management process including:

Working closely with clients to define project goals, objectives and priorities

Executing due diligence exercises and financial feasibility analysis to test project viability

Develop project budget, track project financials, and manage cash flow projections

Assemble project team, lead and hold accountable

Design and Construction oversight

Establish, track and manage project milestones

FF&E coordination

Occupancy planning

Develop, manage and update project schedule incorporating all phases of the project cycle

Develop strong trust and performance driven relationships with client and project stakeholders

Deliver industry leading client service

Demonstrate high level leadership skills

Must work well in a fast moving high expectation environment

Lead client and project team thru programming and design development phases

Lead team procurement process including preparing RFP’s, aligning bid submissions, providing analysis and recommendation for client evaluation

Assemble and negotiate contracts

Chair and lead regularly scheduled project team and client only project meetings. Publish meeting minutes to document what was discussed/agreed to

Identify and provide recommended action for issue resolution

Work with property management teams to coordinate project team access, fire alarm/sprinkler impairments, electrical service or HVAC systems disruptions, etc.

Ensure client internal stakeholders such as IT, AV, security, distribution, etc. are involved/vested in the project design and understand project schedules including their deliverables

Manage multiple projects in various phases in various locations at any given time

Tour project sites during construction to ensure work in place is compliant with design documents and the progress is in alignment with presented schedules

Tour project sites upon project completion and prior to turning space back over to client to ensure project is complete and site conditions meet expectations

Create and manage detailed project budgets. This includes tracking budget reallocations, change orders, commitments, expenditures, forecasts and analysis on a regular basis

Prepare and update cash flow analysis for larger projects

Review and track project invoices to ensure invoice amount aligns with adjusted contract value and work completed to date

Review project RFIs and Submittals to ensure what is being submitted aligns with client’s expectations and budget as well as to ensure responses are being submitted within required timeframes

Ability to organize and lead capital planning processes for commercial real estate portfolios

Required Skills/Qualifications

B.S. Degree in Engineering, Architecture, Real Estate or Construction preferred

8+ years of directly related real estate project management experience leading commercial real estate projects

Strong work ethic, high degree of professionalism with the ability to work with little supervision, handle multiple tasks in an organized manner, produce quality work and meet strict deadlines

Demonstrates good judgment and develops common sense solutions to problems

Experience managing teams of design and construction professionals

Experience managing professional direct reports

Exceptional oral and written communication skills

Knowledge of MS Word, Excel, Office, Project and PowerPoint

U.S. Green Building Council LEED certification designation a plus