Northstar is seeking an Assistant Project Manager – Space Planning & Leasing Administration to support our client’s Global Real Estate & Facilities team. This role blends space planning, occupancy support, lease administration, and day-to-day administrative coordination with core Assistant Project Manager responsibilities, supporting a fast-moving corporate real estate portfolio across office, lab/R&D, manufacturing, and warehouse environments.

The ideal candidate is detail-oriented, organized, and comfortable supporting multiple workstreams, from stacking plans to lease critical dates to meeting logistics and reporting, while building strong relationships across Facilities, IT, HR, EHS, Legal, and Finance. Comfort using AI tools to accelerate research, drafting, and data organization is a plus.

Key Responsibilities:

Space Planning & Occupancy Support

Support space planning and allocation, helping develop and maintain stacking and blocking plans, test fits, and floor programming across office, lab/R&D, manufacturing, and warehouse environments.

Assist with occupancy assignments, headcount forecasting, and seat-to-employee ratios in coordination with HR and business unit leaders.

Help maintain space inventory and floor plan records in Eptura/iOffice, track occupancy and utilization metrics, and support regular reporting and dashboards for leadership.

Move Management

Coordinate internal moves, adds, and changes (MAC), partnering with Facilities, IT, and furniture vendors to help execute relocations with minimal disruption.

Support development of move schedules, sequencing plans, and day-of logistics.

Lease Administration Support

Help maintain a centralized lease database and support abstraction of key terms from executed leases, amendments, and ancillary agreements, including rent, escalations, options, key dates, and clauses.

Support critical date tracking for renewals, expirations, terminations, option windows, and notice deadlines, issuing timely alerts to stakeholders.

Maintain organized digital and physical lease files, ensuring document completeness and version control.

Support recurring and ad hoc reporting on portfolio metrics, including occupancy cost, square footage, lease obligations, and upcoming expirations.

Help track compliance with lease obligations such as insurance certificates, estoppels, SNDAs, and maintenance and use clauses.

Support communications with landlords and property managers on lease-related matters.

Assist with lease negotiations, renewals, and new transactions with data, analysis, and documentation.

Help maintain the lease administration system (Visual Lease) and support documentation of standard operating procedures.  

Administrative & Financial Coordination

Schedule and coordinate meetings across internal teams, client stakeholders, and vendors.

Coordinate and maintain dashboards for space, occupancy, and lease reporting.

Develop presentation decks for leadership and client updates.

Track invoices and support purchase order approvals to help ensure ongoing work is not delayed.

Assist with vendor onboarding through Accounts Payable.

Project Support (Assistant Project Manager Responsibilities)

Work closely with clients and internal team members to help define project goals, objectives, and priorities.

Support the team assembly process for design consultants, contractors, and suppliers, including RFP preparation, bid alignment, and analysis.

Assist with development and maintenance of project schedules and budgets, including tracking commitments, expenditures, and forecasts.

Support project team and client update meetings, developing and maintaining meeting minutes to record key decisions and action items.

Participate in site inspections throughout construction to support conformance with design documents and schedule.

Cross-Functional Coordination

Work cross-functionally with Facilities, Capital Projects, IT, HR, EHS, and business unit leadership.

Support relationships with external partners and move vendors as needed.

Other duties as assigned.

Schedule

Hybrid. Location varies between Andover and Cambridge.

Required Skills/Qualifications

Bachelor’s degree in Business, Real Estate, Facilities Management, Architecture, or a related field preferred.

Minimum of 2 years of experience in space planning, lease administration, corporate real estate, facilities, or project coordination.

Experience with space/occupancy planning platforms (Eptura/iOffice) and lease administration systems (Visual Lease) is a plus.

Strong organizational skills with the ability to manage multiple deadlines, calendars, and stakeholders simultaneously.

Comfort using AI tools to support research, drafting, dashboard organization, and reporting.

Strong oral and written communication skills.

Proficiency with Microsoft Word, Excel, and PowerPoint required; experience with CAD, Procore, or Bluebeam is a plus.

Northstar is seeking an experienced Assistant Project Manager to contribute to our mission of delivering predictable outcomes to our clients on construction and commercial real estate projects of varying size and scale. In this role, the Assistant Project Manager will support cross-functional teams throughout the project lifecycle. The position requires competency in management, planning, budgeting, contract administration, and project delivery. We are seeking candidates with leadership propensity and the capacity to build collaborative relationships with clients, project team members, and stakeholders. The ideal candidate should be analytical, results-driven, self-motivated, and have a minimum of 2 years of project management experience in a related field.

Key Responsibilities

Work closely with clients and internal team members to define project goals, objectives, and priorities; facilitate overall client satisfaction throughout the project lifecycle.

Cultivate strong, trust-based relationships with clients and project stakeholders.

Support the permitting and entitlement process.

Coordinate the team assembly process for design team consultants, contractors, and suppliers, including RFP preparation, bid alignment, analysis, and award recommendations to clients.

Collaborate in the negotiation and preparation of all contracts, contributing to ongoing add services and change orders.

Assist with the development of and maintain the overall project schedule, incorporating all phases and identifying key milestones.

Assist with the development of and maintain the project budget, including tracking reallocations, commitments, expenditures, and regularly developing forecasts and cash flows.

Coordinate the review, interpretation, and monitoring of comprehensive documentation of Owner requirements in plans and specifications.

Collaborate with internal leadership to consistently report project status to the project team and clients.

Support project team and client update meetings, developing and maintaining meeting minutes to record key decisions and action items.

Anticipate challenges and engage in effective problem-solving with the project team, support the process of recommended actions for issue resolution.

Participate in engagement with clients’ internal stakeholders, including IT, AV, Security, Facilities, etc., ensuring their active involvement and alignment with the project design, schedule, expectations, and deliverables.

Participate in site inspections throughout construction to verify conformance with design documents, quality assurance, and ensure that progress aligns with the agreed-upon schedule.

Support the review project RFIs and submittals to align with Owner project requirements and budget.

Tour project sites upon completion and before turning space over to clients, ensuring the project is complete and site conditions meet expectations. Support punch list and project close-out activities, including acceptance and completion of the project.

Participate in occupancy planning and oversee the move management process as required.

Required Skills/Qualifications

Bachelor’s degree in engineering, architecture, construction management, or a related field is preferred.

Minimum of 2 years of directly related experience in commercial real estate, construction project management, or design management.

Demonstrate a high level of professionalism, a strong work ethic, and a keen sense of urgency, showcasing the ability to work independently, handle multiple tasks in an organized manner, deliver quality work, and meet strict deadlines.

Ability to forge strong, lasting relationships with all members of the project team, both internal and external.

Exhibit exceptional judgment and the ability to execute assigned tasks, showcasing the ability to make sound decisions in challenging situations and find effective solutions.

Proven ability to multi-task in a dynamic, fast-paced environment. Ability to support multiple projects at various stages concurrently.

Strong oral and written communication skills.

Proficiency with Microsoft Word, Excel, Office, Project, and PowerPoint is required; experience with CAD, BIM, Procore, and Bluebeam is a plus.

Certifications, experience, and knowledge of sustainability initiatives such as LEED, Passive House, Living Building Challenge, WELL, Fitwel, etc., is a plus.

Northstar is seeking experienced Project Manager candidates to contribute to our mission of delivering predictable outcomes to our clients on commercial real estate projects of varying sizes and scales. In this role, Project Managers will be responsible for assembling and leading cross-functional teams throughout the project lifecycle. The position requires proficiency in management, planning, budgeting, contract administration, and project delivery. We are looking for candidates with leadership abilities and the capacity to build collaborative relationships with clients, project team members, and stakeholders. The ideal candidates should be analytical, results-driven, self-motivated, and have a minimum of 5 years of project management experience in a similar role.

Key Responsibilities

Work closely with clients and internal team members to define project goals, objectives, and priorities; facilitate overall client satisfaction throughout the project lifecycle.

Develop strong, trust-based relationships with clients and project stakeholders.

Support the permitting and entitlement process.

Drive the team assembly process for the design team consultants, contractors, and suppliers, including RFP preparation, bid alignment, analysis, and award recommendations to clients.

Participate in the negotiation and preparation of all contracts, managing ongoing add services and change orders.

Assist with the development of and maintain the overall project schedule, incorporating all phases and identifying key milestones.

Assist with the development of and maintain the project budget, including tracking reallocations, commitments, expenditures, and regularly developing forecasts and cash flows.

Review, interpret, and monitor comprehensive documentation of Owner requirements in plans and specifications.

Collaborate with internal leadership to report project status regularly to the project team and clients.

Support project team and client update meetings, developing and maintaining meeting minutes to record key decisions and action items.

Proactively identify challenges and engage in effective problem-solving, offering recommended actions for issue resolution.

Facilitate engagement with clients’ internal stakeholders, including IT, AV, Security, Facilities, etc., ensuring their active involvement and alignment with the project design, schedule, expectations, and deliverables.

Conduct site inspections throughout construction to verify conformance with design documents, quality assurance, and ensure that progress aligns with the agreed-upon schedule.

Review project RFIs and submittals to align with Owner project requirements and budget.

Tour project sites upon completion and before turning space over to clients, ensuring the project is complete and site conditions meet expectations. Administer punch list and project close-out activities, including acceptance and completion of the project.

Participate in occupancy planning and oversee the move management process as required.

Required Skills/Qualifications

Bachelor’s degree in engineering, architecture, construction management, or a related field is preferred.

Minimum of 5 years of directly related experience in real estate development, construction project management, or design management.

High degree of professionalism, strong work ethic, and keen sense of urgency with the ability to work autonomously, multi-task in an organized manner, produce quality work products, and meet strict deadlines.

Ability to forge strong, lasting relationships with all members of the project team, both internal and external. Experience with oversight and mentorship of direct reports.

Exhibit exceptional judgment and adept problem-solving skills, showcasing the ability to make sound decisions in challenging situations and find effective solutions.

Proven ability to multi-task in a dynamic, fast-paced environment. Ability to manage multiple projects at various stages concurrently.

Strong oral and written communication skills.

Proficiency with Microsoft Word, Excel, Office, Project, and PowerPoint is required; experience with CAD, BIM, Procore, and Bluebeam is a plus.

Certifications, experience, and knowledge of sustainability initiatives such as LEED, Passive House, Living Building Challenge, WELL, Fitwel, etc., is a plus.

Northstar is seeking an experienced Senior Project Manager to execute our mission of providing predictable outcomes to our clients on commercial real estate projects of varying sizes and scales.

The Senior Project Manager will be responsible for assembling and leading cross-functional teams throughout the project lifecycle. The role demands proficiency in management, planning, budgeting, contract administration, and project delivery. We are looking for candidates with outstanding leadership skills and the ability to foster collaborative relationships with clients, project team members, and stakeholders. The ideal candidates should be analytical, results-driven, self-motivated, and should have a minimum of 8 years of project management experience in a similar role.

Key Responsibilities

Work closely with client(s) to define project goals, objectives, and priorities; ensure overall client satisfaction throughout the project lifecycle. 

Facilitate the project management process and strategy development to achieve the project goals, ensure client satisfaction, and develop results-oriented relationships. 

Oversee the permitting and entitlement process. 

Drive team assembly process for design team consultants, contractors, and all required suppliers, including preparation of RFPs, bid alignment, analysis, and award recommendation to the client(s). 

Negotiate and oversee contract development including ongoing management of add services and change orders. 

Develop, manage, and update the overall project schedule, incorporating all phases of the project and identifying key project milestones. 

Develop and oversee the project budget, including tracking reallocations, commitments, and expenditures and regularly developing forecasts and cash flows.

Review, interpret, and monitor comprehensive documentation of Owner requirements in plans and specifications. 

Provide mentorship and trailing for internal team members. Oversee day-to-day activities, proactively managing tasks and ensuring timely and effective execution. 

Lead project team and client update meetings; develop/oversee meeting minutes to record decisions and key action items. 

Proactively identify challenges and engage in effective problem-solving, offering recommended actions for issue resolution. 

Facilitate engagement with clients’ internal stakeholders, including IT, AV, Security, Facilities, etc., ensuring their active involvement and alignment with the project design, schedule, expectations, and deliverables. 

Conduct site inspections throughout construction to verify conformance with design documents and quality assurance and to ensure that progress aligns with the agreed-upon schedule.

Review project RFIs and submittals to ensure alignment with Owner project requirements and budget. 

Tour project sites upon project completion and before turning space over to the client(s) to ensure the project is complete and site conditions meet expectations. Administer punch list and project close-out activities, including acceptance and completion of project. 

Manage occupancy planning and oversee the move management process as required. 

REQUIRED SKILLS/QUALIFICATIONS

Bachelor’s degree in engineering, architecture, construction management, or a related field is preferred.

Minimum of 8 years of directly related experience in real estate development, construction project management, or design management.

High degree of professionalism, strong work ethic, and keen sense of urgency with the ability to work autonomously, multi-task in an organized manner, produce quality work product, and meet strict deadlines.

Ability to forge strong, lasting relationships with all members of the project team, both internal and external. Experience with oversight and mentorship of direct reports. 

Exhibit exceptional judgment and adept problem-solving skills, showcasing the ability to make sound decisions in challenging situations and find effective solutions.

Proven ability to multi-task in a dynamic, fast-paced environment. Ability to manage multiple projects at various stages concurrently. 

Exceptional oral and written communication skills. 

Proficiency with Microsoft Word, Excel, Office, Project, and PowerPoint is required; experience with CAD, BIM, Procore, and Bluebeam is a plus. 

Certifications, experience, and knowledge of sustainability initiatives such as LEED, Passive House, Living Building Challenge, WELL, Fitwel, etc., are a plus.

Northstar is seeking motivated Project Coordinator candidates to contribute to our mission of delivering predictable outcomes to our clients’ construction and commercial real estate projects of varying sizes and scales. In this role, Project Coordinators will learn to support cross-functional teams throughout the project lifecycle. The position requires aptitude and interest in project management, planning, budgeting, contract administration, relationship building, and project delivery. We are seeking candidates with leadership potential that work well in a team environment. The ideal candidates should be results-driven, self-motivated, and have a keen interest in project management in the construction field.

Key Responsibilities

Work closely with clients and internal team members to define project goals, objectives, and priorities; support overall client satisfaction throughout the project lifecycle.

Learn to develop strong, trust-based relationships with clients and project stakeholders.

Support the permitting and entitlement process with guidance and support from internal team members.

Support the team assembly process for design team consultants, contractors, and suppliers, including RFP preparation, bid alignment, analysis, and award recommendations to clients.

Participate in the negotiation and preparation of all contracts, contributing to ongoing management, add services, and change orders.

Assist with the development of and maintain the overall project schedule, learning to incorporate all phases, and identifying key milestones.

Assist with the development of and maintain the project budget, including tracking reallocations, commitments, expenditures, and regularly developing forecasts and cash flows.

Support the review, interpretation, and monitoring of successful documentation of Owner requirements in plans and specifications.

Collaborate with internal leadership to report project status regularly to the project team and clients.

Support project team and client update meetings including the development and ongoing management of meeting minutes, learning to record key decisions and action items.

Anticipate challenges and support effective problem-solving with the project team, collaborate with the team to recommend actions for issue resolution.

Participate in stakeholder engagement, including IT, AV, Security, Facilities, etc., ensuring their active involvement and alignment with the project design, schedule, expectations, and deliverables.

Contribute to site inspections throughout construction to learn how to verify conformance with design documents, monitor quality assurance, and ensure that progress aligns with the agreed-upon schedule.

Support the review of project RFIs and submittals to learn how to ensure alignment with Owner project requirements and budget.

Tour project sites upon completion and before turning space over to clients, ensuring the project is complete and site conditions meet expectations. Support punch list and project close-out activities, including acceptance and completion of the project.

Participate in occupancy planning and oversee the move management process as required.

Required Skills/Qualifications

Bachelor’s degree in engineering, architecture, construction management, or a related field is preferred.

Previous experience in a related field commercial real estate field is not required but is a plus. Candidates should demonstrate a keen interest in the field through coursework, internships and/or employment history.

Demonstrate a high level of professionalism, a strong work ethic, and a keen sense of urgency. Exhibit the ability to work independently, handle multiple tasks in an organized manner, deliver quality work, and meet strict deadlines.

Ability to forge strong, lasting relationships with all members of the project team, both internal and external.

Exhibit exceptional judgment and the ability to execute assigned tasks, showcasing the ability to make sound decisions in challenging situations and find effective solutions.

Ability to multi-task in a dynamic, fast-paced environment, including support of multiple projects at various stages concurrently.

Strong oral and written communication skills.

Proficiency with Microsoft Word, Excel, Office, Project, and PowerPoint is required; experience with CAD, BIM, Procore, and Bluebeam is a plus.

Certifications, experience, and knowledge of sustainability initiatives such as LEED, Passive House, Living Building Challenge, WELL, Fitwel, etc., is a plus.

Northstar is seeking a motivated, detail-oriented Real Estate Project Management intern/co-op to support our team in managing real estate development and construction projects. In this role, you will work closely with our project managers and assist in various tasks related to project planning, budgeting, scheduling, and coordination. Potential projects range from small and large commercial tenant interior projects and capital projects for multifamily residential properties to ground-up development projects.

Assist in preparing project budgets and schedules

Attend project meetings and take detailed notes

Assist in coordinating project activities, including procurement, contracting, and construction

Opportunity to interface daily with engineers, contractors, architects, and colleagues on a variety of construction projects

Review and track project documents and reports

Review and interpret plans and specifications

Conduct research and analysis to support project decision-making

Assist in preparing and submitting project reports and presentations

Provide day-to-day management of construction activities

Visit project sites daily during construction to ensure work in place is compliant with design documents and the progress aligns with presented schedules.

Communicate with Northstar project managers with construction updates and provide field reports

Administer punch list and project close-out activities

Perform other duties as assigned by project teams

Qualifications

Background in civil engineering, architecture, facilities management, or construction management is preferred but not required

High degree of professionalism, handle multiple tasks in an organized manner, produce quality work, and meet deadlines

Demonstrates good judgment and develops common-sense solutions to problems

Willingness to learn construction systems, methods, and materials
Good oral and written communication and interpersonal skills

Proficient in Microsoft Office Suite

Prior internship experience is a plus

Term

Spring (January 2025 start – April/June 2025 end) – please include the desired start and end dates in your application. 

Hours Per Week

Up to 40

Method of work

In-person at the client’s field office and Northstar’s office

Location

Cambridge, Boston, and the Greater Boston area